One of the most useful devices to have in the back office of any business is a cash counter. The machine can quickly count and sort dollar bills in various stacks. Whether a manager needs to determine daily revenues and put together deposits for a bank run or organize tills for cashiers starting the next shift, this tool can address handling issues fairly quickly. Many of them can even detect counterfeit bills, which is important for consumer-facing companies such as retailers and shops to avoid pesky criminals. In many ways, a counter can serve as a focal point to structure the entire office.
Running a business is full of administrative tasks that customers - be they individual consumers or fellow companies - don't often see. At the same time, if clients were to peek into the back office, they should expect things to look well-structured and under control. It gives the impression that the firm knows what it's doing. Organizing this space is essential because being orderly there can positively impact the rest of operations.
In terms of cleaning up the physical space, there are a lot of things a manager can do. For example, the blog Lifehack.org suggests the first step is a simple clean-up. Remove everything from the office that isn't absolutely necessary. That can mean various paperwork from a few years ago that is no longer valid, out-of-date manuals or guidelines and accolades for employees no longer working there. Once the clutter is gone, re-organizing the place comes next. That means grouping together objects and furnishings based on how they relate to one another, creating areas where a person completes a a specific set of tasks and placing important materials in close proximity to one another.
Filing becomes an important matter in back-office organization once the dust settles from fixing up the space. A manager should look into turning the backroom into a paperless environment by digitizing and archiving all documentation, such as receipts and invoices. By having fewer bulky file cabinets around, companies can make the rooms multi-purpose. They can perform meetings, reviews, interviews and other activities on top of regular administrative tasks.
The back office is more than just a space. It's also the nerve center of operations. Organization thus means creating efficient procedures to better functionality. Fortiviti offers an example in filing. There should be a structure to the way a manager performs certain actions in that aspect of business. He or she should complete and archive specific tasks such as invoicing on a specific and same day. That way, people don't fall behind. Similarly, there should be guidelines on how to complete each process, so as to assure efficiency.
To help with the completion of each of these tasks, a business should invest in tools that expedite tasks. Money counters, by automating sorting and counting, can help business better handle cash for a variety of tasks.
January 28, 2016