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Dual-purpose cash and check scanners set tax collections up for success

Dual-purpose cash and check scanners make tax collection a more manageable process.

Dual-purpose cash and check scanners help a wide variety of government agencies and departments manage large influxes of currency and checks, preventing slowdowns, errors and other troubles that arise during particularly busy periods. These advantages are especially useful for municipal tax collectors when the collection season shifts into high gear.

With so many individuals and businesses settling tax bills relatively close to the payment deadline, the increase in sheer volume of incoming checks can necessitate the hiring of temporary employees and overtime for current staff as well as increase the potential for human error. With efficient, automated cash and check scanners, tax collectors can maintain and improve efficiency and workflows - even when faced with the crush of incoming payments.

Managing tax payments a continuous concern

All together, municipal and state governments collected $1.5 trillion dollars in taxes in 2013, the most recent year for which complete statistics are available, according to research and information site Just Facts. Of that total amount, 30 percent went toward property taxes - the type that most frequently causes a rush of checks to flood into a tax collector's office shortly before the payment deadline. Contending with hundreds of thousands or millions of dollars worth of tax payments in a short period of time is notably difficult, and errors related to data entry and processing only extend the process and create more work for collectors across the country. The fact that the potential for serious problems occurs multiple times per year only makes the situation more serious.

Luckily, advanced solutions exist that put tax collectors and their staff firmly in control, even when dealing with the annual influx of payments and the rush of last-minute checks arriving just days before they're due. Maintaining a high level of service in terms of tax collection at the local level can be difficult without the advantages provided by dual-purpose cash and check scanners, as delays cause both local residents and employees to feel less satisfied with the situation. With this solution in place, however, tax collectors can prepare deposits significantly faster - improving efficiency by as much as 200 percent - and free up staff members to focus on more critical and high-level tasks. Dual-purpose cash and check scanners improve operations without increasing ongoing costs, providing a boost to both efficiency and effectiveness.

February 3, 2016