Money counters are useful tools in the back office. When it comes to increasing efficiency while working in that aspect of business, there's a greater emphasis on using equipment that automates many important tasks. With these machines, the focus is on money counting and sorting. Rather than having to double and triple check human counts, the counters can perform this task and sort cash with higher accuracy and faster speed, increasing time spent dedicated to other tasks. In this way, the administrative responsibilities of a store or other business won't get in the way of actually running the place, and owners will see the latter as the primary task rather than a distraction.
One of the most significant problems in working both the front and back offices is interruptions. An employee or manager will be on a specific task, only to get distracted by a phone call, meeting or some other action that suddenly appears and demands addressing. This can drain a lot of time on the staffer's part because they have to multitask, something people in general aren't good at doing.
While these interruptions are inevitable, in part due to the nature of how businesses work, there are ways to mitigate their impact, according to Forbes. The first is to develop plans for when these distractions happen. While they're not avoidable, if a manager can anticipate them with some advance notice, there's a chance he or she can then minimize their effects. Another trick is to simply block them out. One method is to lock the back office while completing a complicated task while hanging a sign that says "do not disturb" to ensure nobody knocks. To reinforce this, managers should discuss acceptable and unacceptable times for contact with employees so clerks don't run to them regarding a matter they could easily solve either by themselves or with other support. A second approach is to say "no" when a staff member makes a request to talk about something during a busy time. This is often harder than it looks because there's a certain imperative to listen, but it's often in the best interest of everyone to not respond to every inquiry.
Finally, having tools that speed up basic tasks or minimize the need for human input can help take the bite out of interruptions. With money counters, there's no need to carefully count bills at the start and end of every shift, as well as times in between. More importantly, the machines can complete the task very quickly, requiring no additional double-checking by humans.
December 31, 2015